How to Choose a Volunteer: Quick, Practical Guide

Finding the right volunteer can feel like hunting for a needle in a haystack, but it doesn’t have to be that hard. Whether you’re organising a church fundraiser, a youth group, or a local clean‑up, a few clear steps will help you match the right person to the right task.

Define the Role and Skills Needed

Start with a simple job sketch. Write down what you expect the volunteer to do, how many hours per week, and any special skills that would make the job easier. For example, a food‑bank helper needs basic lifting ability, while a tech‑savvy volunteer could manage online donations.

Next, think about the values that matter to your group. If you run a Catholic parish, you might want someone who respects the church’s mission and can work well with families. List these non‑negotiables next to the skill checklist – it gives you a quick filter when applications start rolling in.

Interview, Test, and Confirm Commitment

When a candidate shows interest, set up a short chat. Ask open‑ended questions like, “What part of our project excites you most?” and “How do you handle a busy weekend?” Their answers reveal attitude and reliability more than a résumé ever will.

Offer a low‑stakes trial shift. A few hours of real work lets you see the volunteer in action without committing both sides to a long‑term agreement. If the fit feels right, discuss expectations clearly: start date, schedule, reporting line, and any training you’ll provide.

Don’t skip references. A quick call to a previous coordinator can confirm punctuality and teamwork skills. It’s a small step that saves headaches later.

Finally, keep the communication line open. A quick check‑in after the first week shows you care and helps spot any issues early. When volunteers feel supported, they’re more likely to stay, bring new ideas, and invite friends to join.

To sum it up, choose a volunteer by: defining the role, matching skills and values, interviewing with purpose, testing with a short shift, and confirming commitment through clear expectations and follow‑up. Follow these steps, and you’ll build a dependable team that lifts your community projects to the next level.

Gareth Sheffield

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